Dental Accounting and Bookkeeping Services for Dentists
You can’t manage what you can’t measure. Our dental accounting and bookkeeping services give you a clear financial x-ray of your practice every month, so you can see what needs attention and make decisions with real numbers.
Do you know where your money is going every month?
Ever looked at a full schedule and wondered where all the money went at the end of the month? It is one of the most common questions we hear from practice owners, and the answer is almost always in the books. Virjee Consulting works only with dentists, so we set up tracking built around how a practice actually earns and spends, keep your books accurate every month, and turn them into charts you can read in minutes.
Our dental accounting and bookkeeping services are designed to give you more clarity
Tailor financial tracking for your practice
Most bookkeeping systems are built for generic small businesses and force dental practices into categories that do not reflect how a practice actually operates. We build your chart of accounts around the way your practice earns revenue and incurs costs, including production by provider, lab fees, supply costs, equipment and facility expenses, so your reports reflect your actual practice economics.
Keep accurate numbers with monthly updates
Each month, we categorize every transaction, reconcile all bank and credit card accounts, and close your books on a consistent schedule. You receive your profit and loss, balance sheet and cash flow reports within a predictable window each month, not whenever someone gets around to it.
See how your practice is performing in minutes
We present your practice’s financial performance with clear and simple charts. Forget about complicated reports. Our visuals make it easy to see income, expenses and cost trends at a glance.
Plan for a more profitable practice
Using accurate monthly numbers, we help you plan for better profitability, and your tax planning runs against real data instead of a year-end guess.
Make smarter practice decisions with reliable dental bookkeeping
Every successful dental practice begins with accurate, up-to-date books. Once that foundation is in place, tax planning, cash flow forecasting and practice growth strategy all become more effective and more reliable. Clean books are not just a compliance requirement. They are the financial visibility tool that makes every other decision easier.
- Uncover messy & incomplete financials
- Maintain accurate & up-to-date books
- Create a strategic tax plan based on findings
- Set KPIs, forecasts & action plan to grow your practice
Read Over 150 5-Star Reviews on 
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Our clients couldn’t be happier! Discover why they consistently rate us with five stars on Google.
Trustindex verifies that the original source of the review is Google. 
Trustindex verifies that the original source of the review is Google. 
Trustindex verifies that the original source of the review is Google. 
Trustindex verifies that the original source of the review is Google. 
Trustindex verifies that the original source of the review is Google. 
Trustindex verifies that the original source of the review is Google. 
Trustindex verifies that the original source of the review is Google. 
Trustindex verifies that the original source of the review is Google. Take the guesswork out of your dental practice bookkeeping
If your books are behind, your reports are confusing, or you are heading into tax season without clean financials, book a strategy call. We will walk you through what accurate, dental-specific bookkeeping looks like and how quickly we can get your practice on track.
Curious how else we can help?
Bookkeeping is the foundation, but it is only one piece of a complete financial strategy. From tax planning to CFO-level coaching, we offer everything a dental practice needs to manage its finances without building an in-house team.
CFO & Financial Coaching
Set larger practice goals with our personalized CFO services.
Hassle-Free Payroll
Simplify monthly payroll with around-the-clock payroll support.
Smarter Tax Planning
Year-round tax planning built around your practice’s real numbers.
Build a Thriving Practice With Industry Leading Dental CPAs
We would rather plan your taxes in June than apologize for them in April. But don’t just take our word for it! We proudly work with over 150 happy dentists, all with a 5-star rating. Check out our glowing reviews on Google.
Dental Accounting and Bookkeeping Done by People Who Speak Practice Economics
A dental practice run on generic bookkeeping reports against the wrong numbers. Production, collections, adjustments, write-offs, hygiene reappointment, treatment acceptance, provider production splits, supply cost as a percentage of production. None of that lives in QuickBooks by default. A dental bookkeeper sets up the chart of accounts so these categories surface on the monthly P&L without manual math, reconciles practice management software (Dentrix, Eaglesoft, Open Dental, Curve) against deposits, and tracks the operating metrics a practice owner actually uses to run the business.
What Does Dental Bookkeeping Actually Include?
Monthly dental bookkeeping typically includes daily deposit reconciliation against practice management software, AR aging and write-off tracking, vendor AP, supply cost categorization by category (clinical supplies, lab fees, office supplies), payroll tie-out, sales tax on retail product sales where applicable, owner draw tracking, monthly close, and a P&L tuned for practice management. Practices with multiple providers add provider-level production and collections reporting. Practices with multiple locations add unit-level P&L.
What's a Good Overhead Percentage for a Dental Practice?
An ADA News practice-finance column put industry-wide practice overhead at around 62% of production (2022). Our own category ranges shift with your practice's stage and size: non-doctor staff around 22% to 26% of collections, rent 5% to 9%, supplies 5% to 8% and lab 10% to 15%.
A practice in a growth phase should expect marketing at or beyond 10%, and a startup or specialist practice will sit outside these ranges for good reasons. Treat them as a starting point. The full breakdown is in our dental practice overhead benchmarks.
How Often Should a Dental Practice Close the Books?
Monthly. Practices that close quarterly miss cash flow shifts long enough that the owner stops reacting and starts reaching for the credit line. A clean monthly close, delivered within 15 days of month-end, gives the owner enough time to see drift in production, hygiene retention, or supply costs while the month is recent enough to course-correct. Weekly cash reporting on top of the monthly close is the next level for larger practices.
Why Does QuickBooks Get Set Up Wrong for Dental Practices?
Most general bookkeepers set up QuickBooks with a default service-business chart of accounts: revenue, cost of services, payroll, rent, supplies. That setup reports nothing useful for a dental owner. The accurate setup splits revenue by provider and treatment category, splits cost of goods by clinical supply and lab, treats hygiene as its own profit center, and isolates owner take-home from staff payroll. Once the chart of accounts is wrong, every downstream report is wrong, and a clean monthly close still tells the owner the wrong story.
How Does Dental Bookkeeping Connect to Tax Planning?
Accurate monthly books are the input to every tax planning conversation a dentist has. The S corporation reasonable compensation analysis runs against W-2 wages and owner draws, equipment purchase timing runs against projected income, and retirement plan contributions run against actual net income, not an estimate.
A practice with messy or generalist bookkeeping pays its CPA twice: once for the books, and once to clean them up before any planning can happen. That is why our tax planning for dentists always starts from clean monthly numbers.
Related Virjee Dental Services
Dentists working with Virjee on monthly bookkeeping also use our dentist tax services so planning runs against clean numbers, our dental CFO services for practice growth work, and our dental payroll services so the labor side reconciles cleanly to the bookkeeping. The embezzlement prevention guide for dentists covers the bookkeeping controls every practice owner should have in place.